![]() Ensuring employee compliance with company policies around data usage.Completing eDiscovery requests related to legal proceedings.Meeting data privacy regulations, such as GDPR and CCPA.Allowing file retrieval when an employee leaves the organization.Controlling access settings to sensitive documents and files.There are various reasons OneDrive for Business administration teams, security pros and managers need access to employees’ OneDrive from time to time: This document explains how you can gain access when required, as well as how data classification will enable you to improve security and regulatory compliance across the IT environment, including OneDrive. This lack of access to employees’ OneDrive repositories poses issues for administrators trying to ensure data security. So, what are you waiting for? Hurry up and download the trial version here. Monitor the health status (current status of the service and details about service disruptions and outages) and performance of OneDrive for Business and SharePoint Online.You can also create your own auditing profile to scrutinize specific operations. Track file and folder activities in OneDrive for Business, in real time.Get insightful reports on OneDrive activities such as files accessed, file modifications, uploads, downloads, sharing activities, user activities and many more.Create custom alerts for admin/user activities and receive real-time email alerts with meticulous details on the action that triggered the alert.Here's all you can do with M365 Manager Plus: With this solution, Microsoft 365 admins can get valuable insights into OneDrive consumption, audit file/folder activities and perform several other administrative tasks which in turn, would aid efficient management. M365 Manager Plus is an extensive Microsoft 365 tool used for reporting, managing, monitoring, auditing, and creating alerts for critical activities. How M365 Manager Plus can help protect files in OneDrive for Business: We recommend that you also specify a secondary owner account in the My Site Cleanup section.Next to My Site Cleanup, make sure Enable access delegation is selected.Under My Site Settings, select Setup My Sites.Go to the More features page of the new SharePoint admin center, and sign in with an account that has admin permissions for your organization.If access delegation is disabled or the manager/secondary owner is not set for a user, no one will have automatic access and the OneDrive account will be deleted eventually.įollow the simple steps given below to check whether automatic access delegation is enabled: Only when automatic access delegation is enabled for your organization, the access for a deleted user's OneDrive account will be given to the user's manager. ![]() However, the deleted OneDrive can be restored by a global admin or SharePoint admin using PowerShell. During this time, users will no longer be able to access any shared content in the OneDrive. After seven days, the OneDrive for the deleted user is moved to the site collection recycle bin, where it is kept for 93 days.Seven days before the retention period expires, the manager or the secondary owner will receive an email reminding them that the OneDrive will be deleted in seven days.Refer to the sub-topic (configure automatic access delegation) below to know more about this. Note: If a manager isn't specified for the user, but a secondary owner was entered in the SharePoint admin center, then the secondary owner will receive an email with the same message.
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